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COMMERCIAL EXHIBITORS 2008 SPACE LEASE

Thank you for your interest in exhibiting at the 2008 National Peanut Festival. This year we will celebrate our fair from Oct 31st-Nov 9th. Enclosed is a space application form that you will need to complete before contracts are provided. Please read carefully the following information as it will answer most questions asked by new vendors. Rates for the 2008 inside exhibits will increase to $ 650 for all standard spaces and $ 750 for corner end- caps. SAVE As a valued customer we will be offering an early $$ registration of $ 550 provided your contract and full payment have been received by June 9, 2008. For your convenience, we will again offer credit card sales using a Discover, Master Card or Visa. Please complete the form at the bottom and mail it back with your signed contract.

Inside spaces are $550.00 (AFTER JUNE 9 .... $650.00) (10’w x 8’d) and come furnished with pipe and drape curtains.

Outside spaces range from $550 TO $1050 depending on location and the size of the space needed. All outside spaces have a minimum depth of 30’ and come furnished with electrical hookups of 20 amps. Additional electrical needs are limited and available with advance notice and a setup fee. Only supply or stock vehicles will be allowed to park in vendors leased space area. No campers or RV’s will be allowed to park on exhibitor’s location, however reservation can be made through the Festival Office for RV sites at $ 19.50 + 4% Lodge Tax per night on a first come basis.

As in the past all vendors choosing to participate in our Festival must have proof of liability insurance. Once you have been accepted and sent a contract will you need to have your carrier send us the certificate. Please have your carrier list the National Peanut Festival as the additional insured. As an option, if you would prefer to be placed on the Festival’s policy for this event please include a one time fee of $ 90.00 along with your payment.

We are proud to announce that the 2007 Festival was a record year and both inside and outside spaces are continuing to book early. Our attendance for the 2007 Festival was approximately 190,000.

Thank you again for your interest in our Festival. Please enclose any pamphlets, brochures and pictures of your exhibit. Only applications with pictures will be considered for vendor spaces.

Click here for PDF Form

2008 Exhibitor's Rules & Regulations

General:

1. Rental Charges:

a. Base Price - $550.00 each space ($650 after June 9)
b. Corner Space - $100.00 extra
c. Selling over the counter - $100.00 extra

2. Size of Booth: 8' deep X 10' wide (inside)

3. Fair dates are Oct 31 -Nov 9, 2008. Exhibits must be set up from 9:00 a.m. - 5:00 p.m. on November 1st or from 3:00 - 4:00 p.m., Friday, October 31st. All exhibits must be in place no later that 4:00 p.m., Friday, October 31st. No exceptions! If we are not notified one week prior to opening date or your exhibit is not set up at this time, your space is forfeited with NO REFUND. The fair will open at 5:00 p.m. on Friday, October 31st.

4. All exhibits must be manned during fair hours. Exhibits may not be removed until Sunday, November 9th. All exhibits must be removed Sunday, November 9th from 9:00 a.m. until 3:00 p.m. The festival will not be responsible for exhibits left after 3:00 p.m.

5. No alcoholic beverages are permitted on the premises. Violation will cause you to be evicted from your space immediately with NO REFUND.

6. Exhibitors will be given a total of 27 tickets (3 tickets X 9 days) per booth. These are exhibitor passes only and may not be sold for any reason. Any additional tickets can be purchased for $7.00 per ticket at the festival ticket window. NO EXCEPTIONS WILL BE MADE TO THIS RULE. It is the sole responsibility of the contract holder to see that each worker has been given their admission ticket. Workers without tickets must pay regular gate price.

7. The festival provides security for the building, but we ask that you safeguard small items.

8. We will provide one (1) reserved parking pass issued to exhibitor.

9. Exhibitors will not be able to sub-lease any part of their space, or exhibit any merchandise or service not specified in the original contract.

10. Certificate of liability and product insurance is required from each exhibitor with the festival named as additional insured.

11. Helium tanks are allowed but must be in a container totally enclosed on four (4) sides and have a bottom to prevent it from turning over. Tying off with cords will not be allowed. Tanks not in a container will be prohibited.

12. Exhibitors are required to keep contracted space free of trash, paper or refuse. Space needs to be clean by closing of EACH evening.

13. Exhibitors may not engage in selling or demonstrations outside their contracted space. Exhibitors will not be allowed to work in the aisles. Violators will be removed with no refund given.

14. NO VOICE OR SOUND AMPLIFICATION SHALL BE USED BY EXHIBITORS.

15. The National Peanut Festival assigns exhibitor spaces according to compatibility, nature of the exhibits, convenience and objectives of the festival and exhibitor's request. No assurance is given to any exhibitor that any particular space is or will be available. The festival reserves the right to require any exhibitor to vacate the space in the event the festival in its sole discretion should determine that the exhibition space is being used in violation of the festival rules and regulations or in the event that the festival should determine in its sole and exclusive judgment that the exhibitor is not utilizing said exhibition space in accordance with the goals, objectives and best interest of the festival. In the event the exhibitor is requested to vacate the space, the exhibitor agrees that he will promptly vacate the premises and remove all of exhibitor's goods and belongings from the festival grounds. The festival further reserves the right not to send contract information to exhibitors who have violated rules or regulations as stated above.

THE NATIONAL PEANUT FESTIVAL ASSUMES NO LIABILITY FOR THE PERSONAL INJURY OR THE LOSS OR DAMAGES TO ANY PROPERTY OF THE CONCESSIONAIRES, EXHIBITOR OR PATRON, DUE TO THEFT, FIRE, TORNADO, WEATHER CONDITIONS OR OTHER CAUSES.

This year's theme is "A PEANUT ROUND-UP.” Each year we promote an exhibitor's booth competition. The winner of the competition gets an $100.00 prize.

The criteria for judging is as follows:

Use of theme	25 points
Use of peanut products in display	25 points
Overall eye appeal	25 points
Use of company name/product in reflecting the promotion of the National Peanut Festival	25 points

INSIDE COMMERCIAL EXHIBIT LAYOUT

Spaces are 8' Deep X 10' Wide

OUTSIDE COMMERCIAL EXHIBIT LAYOUT

Only prepackaged food items and canned drinks may be sold in the inside and outside exhibitor spaces. NONE OF THE OUTSIDE SPACES MAY BE USED FOR PREPARING FOOD SINCE THEY DO NOT HAVE ADEQUATE WATER AND SEWAGE HOOK-UPS AS DETERMINED BY THE HEALTH DEPARTMENT!

Click here for PDF Form