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COMMERCIAL EXHIBITORS   2009 SPACE LEASE 

2009 Commercial Exhibitors info

Thank you for your interest in exhibiting at the 2009 National Peanut Festival. This year we will celebrate our fair from Oct 30th-Nov 7th. Enclosed is a space application form that you will need to complete before contracts are provided.  Please read carefully the following information as it will answer most questions asked by new vendors. Rates for the 2009 inside exhibits will be $ 600 for all standard spaces and $ 750 for corner end- caps.   For your convenience, we will again offer credit card sales using a Discover, Master Card or Visa. Please complete the form and mail it back with your signed contract.

Inside spaces are $600.00  (10’w x 8’d) and come furnished with pipe and drape curtains.

Outside spaces range from $600 to $1050  depending on location and the size of the space needed. All outside spaces have a minimum depth of 20’ and come furnished with electrical hookups of 20 amps. Additional electrical needs are limited and available with advance notice and a setup fee. Only supply or stock vehicles will be allowed to park in vendors leased space area. No campers or RV’s will be allowed to park on exhibitor’s location, however reservation can be made through the Festival Office for RV sites at $ 22.00 + 4% Lodge Tax per night on a first come  basis.

As in the past all vendors choosing to participate in our Festival must have proof of liability insurance. Once you have been accepted and sent a contract will you need to have your carrier send us the certificate.  Please have your carrier list the National Peanut Festival as the additional insured. As an option, if you would prefer to be placed on the Festival’s policy for this event please include a one time fee of $ 90.00 along with your payment.

We are proud to announce that the 2008 Festival was a record year and both inside and outside spaces are continuing to book early. Our attendance for the 2008 Festival was approximately 190,000.

 Thank you again for your interest in our Festival. Please enclose any pamphlets, brochures and pictures of your exhibit. Only applications with pictures will be considered for vendor spaces.

   Click here for PDF Form      

2009 Exhibitor's Rules & Regulations

General:

1.  Rental Charges:

a.  Base Price - $600.00 each space ($700 after September 10th)
b.  Corner Space - $150.00 extra
 

2.  Size of Booth:  8' deep X 10' wide (inside)

3.  Fair dates are Oct 30 -Nov 7, 2008. Exhibits must be set up from 9:00 a.m. - 5:00 p.m. on October 27-29 and 12-3pm on Friday, October 30th. All exhibits must be in place no later that 3:30 p.m., Friday, October 30th. No exceptions! If we are not notified one week prior to opening date or your exhibit is not set up at this time, your space is forfeited with NO REFUND. The fair will open at 4:00 p.m. on Friday, October 30th.

4.  All exhibits must be manned during fair hours. Exhibits may not be removed until Sunday, November 8th.  All exhibits must be removed Sunday, November 8th from 9:00 a.m. until 3:00 p.m. The festival will not be responsible for exhibits left after 3:00 p.m.

5.  No alcoholic beverages are permitted on the premises. Violation will cause you to be evicted from your space immediately with NO REFUND.

6.  Exhibitors will be given a total of 27 tickets (3 tickets X 9 days) per booth. These are exhibitor passes only and may not be sold for any reason. Any additional tickets can be purchased for $6.00 per ticket at the festival ticket window. NO EXCEPTIONS WILL BE MADE TO THIS RULE. It is the sole responsibility of the contract holder to see that each worker has been given their admission ticket. Workers without tickets must pay regular gate price.

7.  The festival provides security for the building, but we ask that you safeguard small items.

8.  We will provide one (1) reserved parking pass issued to exhibitor.

9. Exhibitors will not be able to sub-lease any part of their space, or exhibit any merchandise or service not specified in the original contract.

10.  Certificate of liability and product insurance is required from each exhibitor with the festival named as additional insured.

11.  Helium tanks are allowed but must be in a container totally enclosed on four (4) sides and have a bottom to prevent it from turning over. Tying off with cords will not be allowed. Tanks not in a container will be prohibited.

12.  Exhibitors are required to keep contracted space free of trash, paper or refuse. Space needs to be clean by closing of EACH evening.

13. Exhibitors may not engage in selling or demonstrations outside their contracted space. Exhibitors will not be allowed to work in the aisles. Violators will be removed with no refund given.

14. NO VOICE OR SOUND AMPLIFICATION SHALL BE USED BY EXHIBITORS.

15.  The National Peanut Festival assigns exhibitor spaces according to compatibility, nature of the exhibits, convenience and objectives of the festival and exhibitor's request. No assurance is given to any exhibitor that any particular space is or will be available. The festival reserves the right to require any exhibitor to vacate the space in the event the festival in its sole discretion should determine that the exhibition space is being used in violation of the festival rules and regulations or in the event that the festival should determine in its sole and exclusive judgment that the exhibitor is not utilizing said exhibition space in accordance with the goals, objectives and best interest of the festival. In the event the exhibitor is requested to vacate the space, the exhibitor agrees that he will promptly vacate the premises and remove all of exhibitor's goods and belongings from the festival grounds. The festival further reserves the right not to send contract information to exhibitors who have violated rules or regulations as stated above.

THE NATIONAL PEANUT FESTIVAL ASSUMES NO LIABILITY FOR THE PERSONAL INJURY OR THE LOSS OR DAMAGES TO ANY PROPERTY OF THE CONCESSIONAIRES, EXHIBITOR OR PATRON, DUE TO THEFT, FIRE, TORNADO, WEATHER CONDITIONS OR OTHER CAUSES.

This year's theme is "Your Passport To Fun.”  Each year we promote an exhibitor's booth competition. The winner of the competition gets an $100.00 prize.

The criteria for judging is as follows:

Use of theme

25 points

Use of peanut products in display

25 points

Overall eye appeal

25 points
Use of company name/product in reflecting the promotion of the National Peanut Festival 25 points

 

INSIDE ALFA COMMERCIAL EXHIBIT LAYOUT

Spaces are 8' Deep X 10' Wide

 
 

2009 OUTSIDE COMMERCIAL EXHIBIT LAYOUT

Only prepackaged food items and canned drinks may be sold in the inside and outside exhibitor spaces. NONE OF THE OUTSIDE SPACES MAY BE USED FOR PREPARING FOOD SINCE THEY DO NOT HAVE ADEQUATE WATER AND SEWAGE HOOK-UPS AS DETERMINED BY THE HEALTH DEPARTMENT!

 

 

Below is a link for an exhibit space application that you need to complete to be put on the waiting list. Last year's exhibitors are given first right of refusal. Contracts will be mailed to these exhibitors in April, and they will have two weeks to claim their space. The next applications on the waiting list will be mailed information on any spaces not claimed. Only applications with attached pictures of booths will be considered.

 

Application for 2009 Inside/Outside Exhibitors

INSIDE "ALFA" COMMERCIAL EXHIBIT LAYOUT

Spaces are 8' Deep X 10' Wide

                                                                                             

OUTSIDE COMMERCIAL EXHIBIT LAYOUT

 

 

Only prepackaged food items and canned drinks may be sold in the inside and outside exhibitor spaces. NONE OF THE OUTSIDE SPACES MAY BE USED FOR PREPARING FOOD SINCE THEY DO NOT HAVE ADEQUATE WATER AND SEWAGE HOOK-UPS AS DETERMINED BY THE HEALTH DEPARTMENT!

Click here for 2009 Outside Exhibitor's Rules & Regulations

 

                                             N A T I O N A L   P E A N U T   F E S T I V A L

October 30 - November 7, 2009

  

Inside Exhibit:   $600.00 Standard       $750.00 Corner   (Check One)

                                     * All spaces are 8' Deep x 10' Wide and are furnished with pipe & drapes

Outside Exhibit: (Check One)

Size of Display Area Needed:    25' ($600.00)   35' ($700.00)   45' ($800.00)    Larger request: ______ ft.

                     Camping / RV sites must be reserved by October 15, 2009


 

RV Camping:   Full-Hook-ups are available with reservations: Rates $ 22.00 + 4% Lodge Tax ($22.88)

 

                       Electrical Needs:     30 amp          50 amp (Add $4.00 per night)

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Please print, complete and return to:   National Peanut Festival                                                                   

                                                                   Attn: Greg Yost

                                                                   5622 Highway 231 South

                                                                   Dothan, AL  36301

                                                                   Telephone: (334) 793-4323         Fax # (334) 793-3247

 PLEASE READ: Once your application has been approved and you are a vendor who plans to sell merchandise at festival time you will be required to have a State and County Business License. The charge for this license is $31.00 and can be purchased by calling the Houston County Probate Office at 334-677-4742 or remit your payment to: Luke Cooley, Judge of Probate Office P.O. Drawer 6406, Dothan, AL 36302. All licenses will be forwarded and filed at the Festival Office and placed with your exhibitor admission passes when you come to set up.

 

THIS IS NOT A CONTRACT.  CONTRACTS WILL BE MAILED AFTER THE APPLICATION HAS BEEN REVIEWED BY

 EXHIBIT COMMITTEE.  YOU ARE NOT ON OUR WAITING LIST UNTIL WE HAVE RECEIVED THE APPLICATION

 BACK. ONLY APPLICATIONS WITH PICTURES ATTACHED WILL BE CONSIDERED TO BE AN EXHIBITOR. 

contact GregNPF@aol.com for any details

 Click here for PDF Form